4th Annual ANIME FESTIVAL WICHITA

Vendor Rules

Welcome to the 2008 ANIME FESTIVAL WICHITA. Eagles Realm LLC has always believed that our vendors are a very essential element of ANIME FESTIVAL WICHITA, and your participation is truly valued and appreciated whether you have been with us from the start or are coming on board with us for the very first time. We will do our very best to provide you the type of customer service that you deserve and the type that we appreciate when attending other festivals as vendors ourselves. It is our goal to make AFW4 the best possible experience for our patrons and vendors that we possibly can.

Following are the Vendor/Artist Rules for ANIME FESTIVAL WICHITA:

1. The deadline for vendor/artist applications is July 10th, 2007. There is a $40.00 late fee for applications postmarked after July 10th, 2007, provided space is available. We have a limited number of tables available and the first approved applications get them. Get your application in early for the best chance to be part of AFW4 2008. There are no refunds of fees PERIOD after July 30th, 2008. Any request for a refund of fees prior to July 30th, 2008 will be examined on a case-by-case basis.
2. Vendors/Artists may set up anytime between 9:00 am and 6:00 pm on Friday August 15th, 2008 and again on Saturday August 16th, 2008 starting at 7:00 am. No set up of Vendors/Artists will be allowed after the Vendors/Artists room opens to the public at 10:00 am on Saturday August 16th, 2008. Teardown will be allowed after the Festival closes at 6:00 pm on Sunday August 17th, 2008. Each Vendors/Artists will be responsible for the cleanup of their own assigned space.
3. Vendor spaces must be manned and open for business at all times during festival hours. There are no rain dates and no refund will be made in the event of inclement weather. Anime Festival Wichita does not officially provide booth sitters or booth assistance of any kind. If a vendor needs a break, one of the staff may be coerced into helping but none are obligated to do so.
4. Vendors/Artists will get one weekend pass for every table purchased. Additional passes must be purchased. If you have additional booth help and need additional passes, please contact me.
5. We may have limited electrical outlets for Vendors/Artists use. Please list electrical requirements on the special requests or comments section. Audio may be played at a low volume if not disturbing your neighbors, Note: NO videos will be allowed to be played in the vendor/artist area.
6. Please fill in a complete list of wares even if you have been a past vendor.
   THIS IS A JURIED SHOW. Vendors will be selected based upon quality, appropriateness, uniqueness, and presentation. It doesn’t hurt to get your application in early either. The jury process will begin on March 10th, and acceptance letters will be mailed out as soon as possible. You may be asked to limit or eliminate certain wares in order to be accepted. If you are not accepted into AFW4 we will mail you a refund check and a reason for denial. If your application is rejected, you may resubmit. All decisions of our vendor committee are final. Vendor wares must have a Japanese/Asian/Anime theme or relevance. CD’s are fine as long as they pertain to a Japanese/Asian/Anime theme. If you have any questions regarding this rule, please ask.
7. Kansas Law requires a person be 18 years of age or older to purchase weapons. No weapon sales to minors, PERIOD. Violation of this rule will lead to expulsion from the festival, surrender of vendor/artist fees and banishment from all future Eagles Realm L.L.C. Festivals, as well as, possible legal actions. All weapons must be sheathed or boxed and tightly peace bound at all times. No firearms or firearm sales will be allowed on site.
8. Only officially licensed items shall be permitted for sale at AFW by any vendor. Absolutely, no bootleg items will be allowed to be sold. Our 'secret shoppers' will be by to check on everyone.
9. Artists items for sale must be, in whole or part, a direct work of the exhibiting artist. Works may incorporate some commercially produced parts, but the work's design and execution must be primarily the product of the exhibiting artist's talent and skill. Items with reproductions of the exhibitor's artwork on them (tiles, mugs, books etc) must be listed specifically on the entry form and submitted with photos.
10. No drug paraphernalia shall be sold or kept by anyone on site. Controlled substances are strictly forbidden per State and County Laws. Please help us adhere to the law. Anyone in violation of this rule will be shut down and removed from the festival grounds, as well as possible legal actions. No refunds will be given.
11. No alcoholic beverages shall be consumed by any participants during festival hours.
12. All federal, state, and local laws governing retail sales tax must be followed. You must understand the rules and regulations and comply. All vendors are responsible for their own taxes, licenses, and permits. (Sales tax is 6.3%) Sales are strictly between the vendor or artist and the patron.
13. Vendors and artists are given a special room rate of $89.99 per night from the hotel. Contact
    Best Western Hotel and Suites 1-866-503-5700
    915 E 53rd Street North, Wichita, Ks.
14. We will have limited security overnight and/or locked doors to the vendor room when vendor room is closed to the public. Safeguard your wares accordingly.
15. No pets allowed except for trained animals helping special needs patrons and vendors.
16. Festival Management must approve all literature, flyers, printed material and/or handouts before distribution on festival grounds.
17. VENDORS WILL BE PREASSIGNED SPACES. WE WILL DO OUR BEST TO MAKE SURE EVERYONE HAS A GOOD SPOT. PLEASE COOPERATE WITH OUR STAFF. ALL DECISIONS OF THE VENDOR COORDINATOR WILL BE FINAL.

If you have any questions, please e-mail us at . We will do our best to accommodate any special requests. Please include these on the “comments” or "special requests" portion of the application. Thank you.

Please print out the Vendor Packet, a .pdf file, and print out to send to us. If you would like more information, please